Asset and license tracker
Central list of every asset, license, and seat assigned. Reminders before each renewal and when a seat goes idle.
Possibilities
Where this could go
Centralized Asset And License Inventory
Keep a unified record of every software license, physical device, and user assignment in one accessible database.
- Track physical hardware
- Log software subscriptions
- Assign assets to users
- View complete inventory status
Automated Software Renewal Reminders
Receive timely notifications before any subscription or license expires so you never miss a payment deadline.
- Set custom alert windows
- Track contract end dates
- Prevent service interruptions
- Manage vendor renewals
Idle Seat And Usage Tracking
Identify inactive software accounts and reassign or cancel them to keep your technology stack lean and efficient.
- Monitor account activity
- Spot unused subscriptions
- Reassign idle seats
- Optimize software allocation
Questions
Things people ask
How does the tracker know when a seat goes idle?
The system integrates with your software providers via API to monitor login activity and usage metrics. If an account shows no activity for a specified period, the tracker flags it as idle.
Can we track physical hardware alongside software licenses?
Yes. The database is designed to handle both physical assets like laptops and digital assets like SaaS subscriptions. You can link a physical device and a software seat to the same employee profile.
How do renewal reminders work?
You input the contract end date and notice period for each license. The system automatically sends an email or Slack notification to the designated owner when that notice window begins.
Does this replace our existing IT helpdesk software?
No. This tool focuses specifically on inventory management and subscription tracking. It operates alongside your helpdesk to provide accurate data on who holds which assets.
Can we import our current asset list from spreadsheets?
We build a secure CSV import feature to bulk upload your existing records. This ensures you do not have to manually enter hundreds of historical hardware and software assignments.
How do we handle offboarding an employee?
When an employee leaves, you pull up their profile in the tracker to see a complete list of their assigned hardware and software. You can then check off items as they are returned or licenses as they are revoked.
Which software APIs can this integrate with?
We can connect the tracker to major identity providers like Okta or Google Workspace, as well as specific tools like GitHub, Salesforce, or Figma. The exact integrations depend on what your team uses most.
