Event Staff Coordination App
Shift-by-shift map, QR check-in, and real-time push alerts to staff during conferences, festivals, and weddings.
Possibilities
Where this could go
Interactive Shift And Location Mapping
Assign staff to specific zones and track their positions on a live venue map to ensure complete coverage.
- Live staff location tracking
- Zone assignment overlays
- Shift schedule integration
- Interactive venue floor plans
Instant QR Code Staff Check-In
Staff scan a unique code at their designated station to log hours and confirm their arrival automatically.
- Station specific QR codes
- Automated timesheet logging
- Identity verification prompts
- Late arrival flagging
Real-Time Push Notification Alerts
Send immediate updates and emergency broadcasts directly to staff devices without relying on radio channels.
- Urgent broadcast messaging
- Role specific notifications
- Read receipt tracking
- Slack channel integration
Questions
Things people ask
How does the map track staff locations indoors?
The app uses a combination of Wi-Fi positioning and Bluetooth beacons to pinpoint staff within indoor venues. This provides a more accurate location than standard GPS.
Can we integrate the QR check-in with our payroll system?
Yes. The app exports timesheet data as CSV files or connects directly to platforms like Gusto and QuickBooks via API. This automates the wage calculation process based on exact scan times.
What happens if staff lose internet connection during the event?
The app caches shift data and venue maps locally on the device. QR check-ins are stored offline and synchronize automatically once the device reconnects to a cellular or Wi-Fi network.
Can we send push alerts to specific teams instead of everyone?
You can segment your staff by role or assigned zone. This allows you to send targeted alerts to security, catering, or medical teams without interrupting the rest of the staff.
Does the app integrate with our existing communication tools?
The application can mirror push notifications into designated Slack or Microsoft Teams channels. This keeps your remote management team in the loop with on-the-ground updates.
How do temporary staff access the app for a single weekend?
Temporary workers download the app from the standard app stores and log in using a temporary SMS link. Their access automatically expires when the festival or conference concludes.
Is the venue map customizable for different events?
You can upload custom floor plans or festival grounds maps for each new event. Administrators then draw interactive zones and drop check-in points directly onto the uploaded image.
